Who we are
The Books Council of Wales (“we”, “us”, “our”) is the data controller responsible for the personal data collected through this website.
Contact details:
Books Council of Wales
Castell Brychan
Aberystwyth
SY23 2JB
Email: post@books.wales
Telephone: 01970 624 151
If you have any questions about this privacy policy or how we use your personal data, you can contact us using the details above.
What personal data we collect
We may collect and process the following personal data:
Information you provide to us
When you contact us via the website contact form or by email, we may collect:
- your name
- your email address
- the nature of your enquiry
- the content of your message
Grant applications are not submitted through this website. Information relating to funding applications is handled separately, typically via downloadable documents and email correspondence.
Information collected automatically
When you use our website, we may collect limited technical information, including:
- information about how you use the website (pages visited, time spent on pages)
- technical information such as browser type, device type and operating system
- anonymised or truncated IP address data, where possible
This information is collected using analytics and similar technologies, as described in the Cookies section below.
How we use your personal data
We use personal data for the following purposes:
- to respond to enquiries and communications you send us
- to provide information about our work, services and funding schemes
- to monitor and improve the performance and usability of our website
- to ensure the security and proper functioning of our website
Lawful basis for processing
Under UK data protection law, we must have a lawful basis for processing personal data. Our lawful bases include:
- Public task – where processing is necessary to perform our functions as a public-sector body, including providing information about funding and literary activity in Wales
- Legitimate interests – for limited website analytics and service improvement, where this does not override your rights and freedoms
- Consent – where you voluntarily contact us and choose to provide personal data
Who we share your data with
We do not sell or rent personal data.
We may share your information:
- internally with relevant staff in order to respond to your enquiry
- with third parties only where necessary to deal with your enquiry or provide a service you have requested
- with service providers who support the operation of our website (such as website hosting or maintenance providers)
All third-party processors are required to handle data securely and in accordance with data protection law.
How long we keep your data
We retain personal data only for as long as necessary:
- contact form enquiries and related correspondence: up to 12 months
- analytics data: up to 24 months
- other information: retained only as long as required for the purpose it was collected
Cookies and analytics
What cookies are
Cookies are small text files stored on your device when you visit a website. They help websites function correctly and provide information about how the site is used.
Cookies we use
This website uses the following types of cookies:
Analytics cookies
We use Google Analytics 4 (GA4) via Google Tag Manager to collect anonymous statistical information about how visitors use our website. This helps us understand which pages are used most often and how the site can be improved.
These cookies are used for:
- statistical analysis only
- no advertising or marketing purposes
- no user profiling
Analytics data is retained for up to 14 months.
Language preference cookies
We use WPML cookies to:
- remember your language preference (for example, Welsh or English)
These cookies are essential for providing content in your chosen language and do not track you across websites.
Managing cookies
You can control or delete cookies through your browser settings. You can also configure your browser to block cookies altogether, though some parts of the website may not function as intended.
Embedded content and third-party services
Some pages on this website include embedded or externally hosted content:
- YouTube videos – a small number of pages embed videos hosted on YouTube. YouTube may set cookies or collect data in accordance with its own privacy policy.
- Adobe Fonts – fonts are loaded from Adobe’s content delivery network (CDN), which may process limited technical information such as IP addresses.
We encourage you to review the privacy policies of these third-party services.
Security and hosting
This website:
- uses HTTPS encryption
- is hosted in the United Kingdom
We take appropriate technical and organisational measures to protect personal data against loss, misuse or unauthorised access.
Your data protection rights
Under UK data protection law, you have the right to:
- request access to your personal data
- request correction of inaccurate data
- request deletion of your data, where applicable
- object to or restrict certain types of processing
Requests are handled informally and in accordance with statutory timescales.
Complaints
If you are unhappy with how we handle your personal data, you can complain to us using the contact details above.
You also have the right to complain to the Information Commissioner’s Office (ICO):
- Website: ico.org.uk
- Telephone: 0303 123 1113
Children
This website is intended for adults. We do not knowingly collect personal data from children.
Changes to this privacy policy
We may update this privacy policy from time to time. Any changes will be published on this page.